Venue Coordinator Vs. Wedding Coordinator: What The Heck Is The Difference?!
- Super User
So many of our couples ask, what is the difference between a Venue Coordinator and a Wedding Coordinator? Is there a difference? YES, there is a major difference! We can’t stress this enough. Is it good to have both? ABSOLUTELY. Let me break it down for you.
A venue coordinator is someone who works for the venue. They do not work for the couple. When a couple books with a venue they usually have a venue coordinator available for you, and to help you the day of your wedding, but the bottom line is the venue coordinator’s main focus is not the bride or groom; it is on the venue. He or she acts as a liaison between the couple and the venue’s operation team. The responsibilities of the venue coordinator pertain to the couple’s experience with the wedding venue while also protecting it. Therefore, don’t expect the venue coordinator to be at your beck and call.
The truth in venue coordinators do not actually coordinate weddings. What do they do? They manage the venue. They make sure the kitchen staff is operating seamlessly and on time and confirm that the rules are being followed. Some venue coordinators will assist with rehearsal and grand entrance, provide guidance with the wedding timeline and help with setup and breakdown. It never hurts to ask about their responsibilities (plus it should be listed in your contract!)
I am here to educate my couples to the best of my ability. We know it’s your first time planning a wedding, or if you were married before it has been awhile since you planned one!
Now, let’s talk about Wedding Coordinators, which also have many aliases. If you have ever been confused by the terms “Day-of Coordinator,” “Month-of Coordinator,” or “Wedding/Event Management” just know they are all the same thing.
A Venue Coordinator wouldn’t be able to answer any of these questions:
- What time does the photographer arrive?
- Who will be keeping track of the rings?
- Who is in control of the ceremony music?
- Who will have the marriage license?
- Where and when will the family portraits take place?
- When and where are we doing the first look?
Do you know who would be able to? A Wedding Coordinator! They have all the answers. They are someone who is hired specifically by the couple and NOT the venue. This means they are working for the couple and only the couple. We are a team and we will ensure any problems that may occur they WILL be fixed. Have a cut and need a band-aid? We’re on it! Is there a last-minute seating chart change? Consider it fixed. The point is we will do whatever it takes to make the couple’s special day as perfect as it could be.
Just remember some venues have great Venue Coordinators, but that is not always the case. You just have to make sure you do some research and give yourself some time, so you are prepared and have the chance to hire a wedding coordinator early on. A wedding coordinator and venue coordinator are both highly experienced professionals will complement each other. They will work together and be essential in creating a stress-free wedding day so you can soak in the love.
Happy planning, XO